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IT Governance and Advisory Committees
Last Modified - September 25, 2009
Information Technology Review Structure Chart
Executive Technology Advisory Group (ETAG)
Charge:
ETAG is charged to provide advice and policy guidance on the full range of information technology directions, strategies, policies, plans, priorities, and needs vital to sustaining UB's mission. ETAG has purview over UB's information technology strategies and policies at all levels and across the entire University. ETAG also considers and prioritizes IT recommendations and projects.
Members:
- Elias Eldayrie, Chief Information Officer
- David Dunn, Vice-President for Health Sciences
- Nancy Smyth, Dean of School of Social Work
- Harvey Stenger, Dean of School of Engineering & Applied Sciences
- Jorge Jose, Vice-President for Research
- Natalie Simpson, Faculty Respresentative
- Dennis Black, Vice-President for Student Affairs
- Marsha Henderson, Vice-President for External Affairs
- Steve Roberts, Associate Vice-President for University Libraries
- Troy Wood, Faculty Senate Representative, Chair of the FS Computing Services Committee
- Satish Tripathi, Provost
- James Willis, Executive Vice President
for University Support Services
ETAG Members Web Site (Login by Members Required)
Enterprise Systems Advisory Committee (ESAC)
Charge:
The Enterprise Systems Advisory Committee (ESAC) acts in an advisory role to ensure that IT-based enterprise-level software implementation and development projects align with the direction set by the University’s senior leadership.
- ESAC reviews all medium-to-large projects and recommends priorities for the resourcing of the projects based on the projects alignment with campus goals and priorities.
- ESAC will review mandatory projects required by SUNY, RF agencies of New York State or the federal government and external service providers if they exceed 100 hours.
- Projects exempt from ESAC review and prioritization include the following:
- UB2020 projects will be managed outside of ESAC; however, ESAC members may serve in roles on those projects and ESAC will consider the impact on the UB2020 projects as they review requests and set priorities. It will be important to have good communication across these projects.
- Self-contained projects: Non-enterprise level, unit-initiated and implemented projects that do not need IT support and resources from units other than the initiator’s unit
- Voluntary non-enterprise level collaborations between the units involved that do not require additional resources from units other than the collaborators’ units
- Short range projects that are not impacted by nor impact UB2020 projects, and require no more than 100 hours of University staff time to complete, and do not require collateral changes to other systems entailing additional work in excess of the 100 hour limit
- ESAC oversees active non-exempt projects including the development of their charges, and the definition of their project review schedule, project assessment processes and communications plans.
- ESAC strives to optimize the value of the University’s investment in IT resources; acts to protect, integrate and make available institutional data; and promotes collaboration among all University constituent groups involved in the development or dependant on IT-based enterprise-wide software systems.
- ESAC will specifically support the projects in regard to policies, operational issues, strategic issues, and project definition changes.
- ESAC will manage requests for changes to applications replaced or affected by the new Student Services Transformation ERP implementation and SIRI.
Principles:
- Manage priorities and projects, not resources.
- Establish processes that are nimble, involve minimal bureaucracy, and protect the long-term interests of the University.
- Make changes incrementally, at a pace that the University can afford and can absorb. Stage and size project implementations to enable the team to pilot, get feedback and make adjustments.
- Seek firm commitments of all resources – preferably through partnerships and collaboration – to implement from inception to completion the projects that ESAC and its teams have approved and for which the required resources have been identified and dedicated.
- Continuously evaluate every aspect of ESAC’s work – from concepts to products to results.
- Recommend and advocate investment in IT resources, infrastructure replacement or enhancement, and software systems development that are necessary to fulfill ESAC’s charge.
- Recommend and enable technologies that fit the long-term infrastructure plan developed by the campus.
- Ensure that reengineering of processes was investigated before investing in new technology solution to support or enhance them.
- Minimize long-term support costs of purchased applications by re-engineering process before modifying the native behavior of the system.
- Seek to find pre-built solutions rather than developing new software. This may include vendor software, open source software or software developed by another Higher Education institution.
- Make decisions within the context of UB2020 projects and initiatives.
Reporting Structure: ESAC is an arm of the CIO’s Executive Technology Advisory Group (ETAG)
Criteria for Membership: Executive/Senior Management representation from academic and central administration
Meeting Schedule: Biweekly for the first two months, then monthly
Download the ESAC Score Sheet
Members:
- Ms. Susan Huston, Chair, Director of Administrative Computing, CIT
- Dr. John Ho, Interim Vice Provost of Graduate Education & Dean of the Graduate School
- Mr. James Jarvis, Assistant Vice President, Human Resources
- Mr. Michael Levine, Associate Vice President and Controller
- Mr. Ryan McPherson, Chief of Staff, Office of the Vice President for External Affairs
- Ms. Barbara Ricotta, Dean of Students/Associate VP for Student Affairs
- Dr. Michael Ryan, Vice Provost of Undergraduate Education
- Dr. Troy Wood, Chair of the Faculty Senate Computer Services Advisory Committee
IT Node Directors Group
Login by Members Required to Access Materials
Charge:
The IT Node Directors Committee is charged to serve in an advisory role to the CIO and ETAG, providing technical advice on the full range of information technology directions, strategies, policies, plans, priorities, and needs vital to sustaining cost-effectiveness, excellence, and competitiveness in UB's teaching, learning, research, clinical, administrative, and outreach missions and programs. The committee will work to help develop IT solutions to meet the institution's strategic needs, while simultaneously balancing technical and operational considerations.
The group will serve as the committee to bring emerging technology issues to the attention of ETAG and other University constituent groups. The group will also consider and review current and proposed projects for university systems and infrastructure and IT policies and procedures.
Members
- Elias Eldayrie, Chief Information Officer
- Chuck Dunn, Information Security Officer
- Katherine Aiken, Athletics
- Richard Amantia, School of Social Work
- Keith Conroy, Interim Director of SPHHP IT Services
- Gunther Kohn, Dental Medicine
- Lynn Collis, Student Affairs/OTP/PSSUA
- Dave Costello, School of Management
- Sharon Daly, School of Nursing
- Ray Dannenhoffer, School of Medicine & Biomedical Sciences
- Adalberto Delarosa, School of Pharmacy
- Amy Dimatteo, Libraries
- Mark Deuell, Operational Support Services, CIT
- Tom Furlani, CCR
- Saira Hasnain, Enterprise Infrastructure Services, CIT
- Sue Huston, Administrative Computing Services, CIT
- Joseph Kerr, UB Business
- Rick Lesniak, Academic Services, CIT
- Stephen Macek, Residence Halls
- Bruce Majkowski, School of Architecture and Planning
- Joe Mantione, Client Technologies
- Terrence McCormack, School of Law
- Christian Miller, Computer Science
- Brian Murphy, VP Health Professions Area
- Linda O'Rourke, Facilities
- Peter Rittner, College of Arts & Sciences
- Matt Stock, Enterprise Research Computing Services
- Kathy Stuber, Assistant Vice-President of Development
- Michael Tinsmon, Graduate School of Education
- Tom Wendt, VP Research Area
- Dave Yearke, Science & Engineering
IT Node Directors Group Web Site (Login by Members Required)
Information Security Advisory Structure
Three groups provide advice to the UB Information Security Officer: the Information Security Risk and Policy Advisory Group (ISRP), the Information Security Data Custodians Council (ISDCC), and the Information Security Technology Advisory Council (ISTAC).
The UB Enterprise Information Security Charter, endorsed by UB leadership,, presents the framework for information security within the University. It identifies the motivation for information security, describes information security principles and terms, and defines the scope of infromation security policies and responsibilities of the various security functions.
UB Enterprise Information Security Charter
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